The very last thing you look forward to is your workers' compensation audit.
It takes you at the very least a few days to assemble everything the auditor really wants to see: huge binders and stacks of records.
The auditor asks you tons of questions concerning your business. He also wants to know in fine detail what duties your employees do.
For all of your employees.
It happens annually, but you'd rather get a root canal.
What's the best way you can get through this quickly?
Detail your employee job duties
You do not need to handhold the auditor while he's poring over your payroll reports. But what occupies the most time for you is going over your employees' job duties. That's simply because, unfortunately, you need to be there to answer the auditor's questions.
If this sounds like time you don't have, prepare the job duties prior to the audit.
1. Create a list of every single one of your employees that worked throughout the audit period, not present employees. The audit period is the time period the auditor cares about. 2. Print a report that lists each person's work titles. 3. Gather the standard work descriptions through HR for each type of job. These descriptions spell out the exact duties of the positions.
Use common sense: an "Office Manager" works similar responsibilities to a "Bookkeeper, so pen that in your list.
Be careful... You might have numerous job titles to assemble. Be careful about claiming that a "Sales Accounts Manager" conducts the same duties like a "Sales VP." If you think that the auditor will question it, spell out the duties.
If unsure, obtain the official work description.
Uh, all this seems like lots of work
Indeed, this will take work on your part, but it is going to be much faster compared to doing this during the audit. Or even worse, following the audit.
Exactly what all of this prep work does is give the auditor a good easy-to-reference list without needing to get the information verbally from you. So the auditor can spend the time going through the job duties and you can spend that time getting your own work done!
Summary You cannot avoid workers' comp audits, but you can still make sure they are a lot easier to deal with. If you devote some time to obtain the data ready ahead of time, you'll save yourself the headache later on.
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